Who we are
Our website address is: https://colchesterchristchurch.org.uk and we are based at Christ Church Colchester, Ireton Road, CO3 3AT.
Christ Church is fully committed to compliance with the requirements of the General Data Protection Regulation and will therefore follow procedures which aim to ensure that all employees and volunteers who need to have access to any personal data held by or on behalf of Christ Church are fully aware of and abide by their duties under the General Data Protection Regulation.
We rely on Legitimate Interest as the lawful basis for processing personal data. The data we process is freely provided by the data subject at the point of form registration.
We request the minimum amount of data to carry out the processes requested by the data subject, and do not share this data outside of our organisation. We also process data for the purpose of direct marketing of events and products that we believe are of interest and benefit to the individual, and always provide a clear and simple option to unsubscribe from such communications.
Christ Church needs to collect and use information submitted on forms in order to operate and carry out its functions. Christ Church may also be required by law to collect and use information.
On visiting our website, Christ Church receives and records information from your browser, including your IP address and cookies (see Cookies below). We also use Google Analytics to monitor how visitors use our website. These forms of data collection are to enable us to make our user experience useful and relevant.
Christ Church will also collect your name and email address if you choose to register using one of our forms. However, this information will be stored securely and only shared with the people within Christ Church who are needing to know – Event Organisers, Administrator
Christ Church may also collect and store information about your financial transactions with us. This is needed to keep a record of income, for tax purposes and to process payments and Gift Aid. We do not have access to your credit card details if you have donated online and we do not retain your credit card details provided by any other means once your payment has been cleared.
The information we ask you to provide when filling in forms will be used to create your form entries, which can be accessed and used by Christ Church to offer administrative support; in relation to any further action you may take relating to your form entry; and to contact you about events and services that may be of interest (we always provide an opportunity to opt out of receiving further communications at the time you are contacted).
Christ Church will, through management and use of appropriate controls, monitoring and review:
- Use personal data in the most efficient and effective way to deliver its services.
- Strive to collect and process only the data or information which is needed.
- Use personal data for such purposes as are described at the point of collection, or for purposes which are legally permitted.
- Strive to ensure information is accurate.
- Not keep information for longer than is necessary.
- Securely destroy data which is no longer needed.
- Take appropriate technical and organisational security measures to safeguard information (including unauthorised or unlawful processing and accidental loss or damage of data).
- Ensure that information is not transferred abroad without suitable safeguards.
- Ensure that there is general information made available to the public of their rights to access information.
- Ensure that the rights of people about whom information is held can be fully exercised under the General Data Protection Regulation. These rights include:
- The right to be informed
- The right of access to personal information
- The right to request rectification
- The right to request erasure
- The right to restrict processing in certain circumstances
- The right to data portability
- The right to object to processing
Personal Access & Erasing Data
Christ Church users can request for any personal data to be removed and destroyed and Christ Church must act upon any request to remove personal data without undue delay and at least within one month of receipt. However, the right to remove your personal data is not absolute and only applies in certain circumstances. It does not apply if processing is necessary for one of the following reasons:
- To exercise the right of freedom of expression and information.
- To comply with a legal obligation.
- For the performance of a task carried out in the public interest or in the exercise of official authority.
- For archiving purposes in the public interest, scientific research, historical research or statistical purposes where erasure is likely to render impossible or seriously impair the achievement of that processing
- For the establishment, exercise or defence of legal claims.
Access to your online data is limited to Christ Church employees and named volunteers of our web server and database team (Word Press) for the purpose of system support and management.
We will not disclose your personal details outside of our organisation unless to comply with a legal obligation or to deliver services that you have signed up to, which are limited and you will know before you press submit.
The Login for our named individuals to access any data is password-protected. We use physical, electronic and procedural safeguards to protect your personal information. Please note that this is not a guarantee that such information may not be accessed, disclosed, altered or destroyed by breach of firewalls and secure server software. If Christ Church learns of a security systems breach, we will post a notice on our website and will attempt to notify you via email so that you can take appropriate protective steps.
Christ Church reserves the right to photograph or film volunteers or attendants within public areas at Christ Church services and events. Only official Christ Church photographers. Only distance photography will be taken during ministry times, and we will not photograph faces.
For children’s activities at Christ Church there is a section on the children’s registration form where parents can indicate whether or not their children can be photographed/filmed. The photographer will liaise with the team leader to schedule an exact time and date for photography. The photographer might also bring along a consent form to be filled in if unsure so consent will be gained from parents.
All photographs taken for Christ Church are the property of Christ Church and may be used for illustrative purposes, such as for the website, social media or brochures, for educational purposes, such as providing a visual explanation of the different activities that run during the running of Christ Church, or as a resource for future marketing and promotion of Christ Church events.
It is the responsibility of Christ Church to make sure that all everyone is made aware that there may be photography and filming in the public spaces provided. This should be made clear through public notices, signs and/or visual projection.
If you have any concerns or queries, please don’t hesitate to contact us at email@example.com